How to Write a Salary Expectation Email (with Templates)
Recruiters often ask for your salary expectation early — sometimes in the application, sometimes after a screening call. A well-written salary expectation email keeps you professional and protects your negotiating position.
The goal
Give a researched range that's high enough to leave room to negotiate, without pricing yourself out. Always anchor to market data, not personal need.
Rules to follow
- Give a range, not a single number — a 10-15% band works well.
- Reference research — it shows you've done your homework.
- Express flexibility — signal you care about the whole role and package.
- Stay warm — enthusiasm first, numbers second.
Template: responding to a recruiter's email
Hi [Name], Thanks for the update — I'm really looking forward to the next step. Based on my research for [role] in [country/region] and the scope described, my expectation is in the range of [€X–€Y]. I'm flexible and happy to discuss this alongside the full package. Best, [You]
Template: filling in an application field
Based on market research for this role and seniority in [region], my expectation is [€X–€Y], depending on the full compensation package and responsibilities.
When you genuinely don't know yet
It's fine to defer if you lack information about the role's scope: "I'd like to understand the full scope of the role before sharing a specific expectation, but I'm confident we can find a figure that works for both sides."
Key takeaways
- Always give a researched range, not a single number.
- Anchor to market data and express flexibility.
- Keep the tone warm and professional.
